November 9, 2020

MINUTES OF THE CITY OF HEPPNER CITY COUNCIL MEETING

HEPPNER CITY HALL, 111 N. MAIN STREET, HEPPNER, OREGON

7:00 PM NOVEMBER 9, 2020

 

NOTE:  Where stated “Motion Carried” is considered unanimous, unless otherwise stated.

 

ATTENDEES:

Jim Kindle

Teresa Hughes

David Gunderson

Corey Sweeney

Adam Doherty

John Bowles

Dale Bates

Kraig Cutsforth

Chad Doherty

Steve Rhea

Bill Kuhn (via Zoom)

 

Absent: None

 

Members of the Public: Joanna Lamb and David Sykes.

 

  1. GENERAL BUSINESS

 

  1. Call to Order. The November 9, 2020 meeting of the City of Heppner City Council was called to order by Jim Kindle at 7:00 PM. 

 

  1. Pledge of Allegiance. Jim Kindle led attendees in the Pledge of Allegiance to the Flag.

 

  1. Announcements

 

Kraig received a letter from The League of Oregon Cities announcing their Council trainings. 

 

Old Business items 1. Mill City Support and 2. Dog Park Update are deleted from the Agenda as there are no updates. 

 

  1. Correspondence – None

 

  1. Requests – None

 

  1. Presentations – None

 

  1. COMMUNICATIONS FROM THE PUBLIC

 

Joanna Lamb introduced herself to the Council.  She will be replacing Teresa Hughes in Position #1 in January. 

 

  1. CONSENT AGENDA

 

  1. October 12, 2020 City Council meeting minutes.

 

Motion to approve the minutes by: Teresa Hughes.  Seconded by: John Bowles.  Motion Carried

 

  1. Approval of Monthly Bills

 

Motion to approve the monthly bills by: David Gunderson.  Seconded by: Dale Bates Motion Carried

 

  1. REPORTS

 

  1. Fire Chief Report

 

1 motor vehicle accident

3 secure landing zone

1 motor vehicle accident with extrication

1 natural vegetation fire

1 central station alarm

2 smoke checks

2 electrical fires

2 flood alarm activations

13 page outs

12 chief calls

 

The burn ban was lifted on October 15th.  Steve ordered more smoke detectors and will run an ad for free installation in the paper.  He is working on developing a Firefighter Academy with Ione and Lexington so the new volunteers can be trained. 

 

  1. Morrow County Sheriff’s Department

 

There were 370.5 hours reported for October.  Civil service is up a little.  Dog complaints are up.  There were a few more juvenile complaints. 

 

 

 

  1. Public Works. Chad Doherty read the Public Works report.

 

Water Dept. – Winterized wells, test stations, and City of Heppner meters.  Installed a meter box at 460 S Main St.  Replaced broken air relief valve on the main line above the cemetery.  Oregon Backflow came out and inspected and performed yearly inspections on backflow devices.

 

Sewer Dept. – Cleaned contact basins twice.  Did 10 Septic dumps.  Dug test holes for Anderson Perry for the sewer project.  Replaced the sewer on the new info booth/restroom project.  Replaced the check valves on both lift pumps in chlorine contact basin.  Had yearly service done on the generator.

 

Streets Dept. – Received new Christmas Decorations.  Removed portable bathroom at the food court.  Met with ODOT on upcoming pedestrian ramp project.  Wired in the new sander on the F-350.

 

Parks Dept. – Repaired a broken toilet at City Park.  Filed a report with the Sheriff’s Office on an illegal dumping in the Hunters Garbage.  Trimmed two trees at Heritage Park.  Took town the hanging baskets and turned off the drip system.  Turned off water and winterized all parks.  Took the refinished picnic tables out to Hager Park. 

 

Shop/Other. – Continued to work multiple days on the info booth/restroom project.  Finally making some good progress.  Took the Vactor truck to Freightliner for service. 

 

  1. City Manager Report

 

Called and visited with Ferguson Engineering on the street project several times.  The bid has been awarded and all paperwork, bonds, contracts have been reviewed and accepted, pre-construction meeting is on November 18th

Met with the chamber director over several items and covid funds.

Info booth being built, looks great.  Permit has been approved.

City Hall and park play structures are open to public with restrictions.

Ordered lights for Main Street and should receive them within about one month and put in shortly after.

Continuing to send old documents to shred, one more month and will review more boxes for destruction.

Worked with Anderson Perry on sewer project.

Sent several nuisance and ordinance violation properties letters.

Spoke to several people about developing property in the city. 

Started Utility Rate survey for rate renewals in December.

Ordered new phone system for City Hall and Public Works, should be active Nov. 10th.

Went to several meetings such as Planning, County, Chamber, WCVEDG.

Emptied Hunters Water fund box twice.

Meet with County about Emergency Building off Riverside.  County will build there. 

Participated with City Audit.  Will cover as New Business. 

Met with ODOT about handicap ramp rebuilds.

Spoke with Gorge Net as they bought city service area from PrineTime.

Contracted out the creation of City Website. 

 

  1. Heppner Outreach Committee

 

     Trunk or Treat was a great success.  There were lots of trick or treaters. 

They are working on a December event and the light parade.  They are waiting to see how things go with covid. 

 

  1. BUSINESS

 

  1. Old Business

 

  1. Mill City Support – deleted

 

  1. Chase Street Lot Update

 

A report from the City Attorney came in today.  The old lien has been taken care of.  It will be another 30-60 days until the property belongs to the city. 

                    

  1. Sewer Project Update

 

Public Works dug the test holes for the feasibility study.  They wanted to see what was in the ground and how long it took to dig down to rock.  Anderson and Perry are working on the report. 

 

  1. Resolution 998-20, A Resolution Authorizing Signature Authority for the Transfer and Closing Documents Related to the Sale of Property Located at 911 Riverside, Heppner Oregon, Southern 100’ by 100’ of Tax Lot 1000, Assessor’s Map 2S 26E 27AC

 

Morrow County has decided to accept the offer of the land from the city to build a storage building.  The Resolution gives permission to sign the documents to donate the land. 

 

Motion to approve Resolution 998-20, A Resolution Authorizing Signature Authority for the Transfer and Closing Documents Related to the Sale of Property Located at 911 Riverside, Heppner Oregon, Southern 100’ by 100’ of Tax Lot 1000, Assessors Map 2S 26E 27 AC by: Dale Bates.  Seconded by: Adam Doherty.  Motion Carried

 

  1. Dog Park Update – deleted
  2. New Business

 

  1. Resolution 997-20, A Resolution allowing the City of Heppner to accept an Appropriation from the State of Oregon for $100,000 Through the Small City Allotment Program.

 

Kraig made an application and it was accepted.  Jones Street has been chosen as it is in really bad shape and was part of the TSP plan. 

 

Motion to approve Resolution 997-20, A Resolution allowing the City of Heppner to accept an Appropriation from the State of Oregon for $100,000 Through the Small City Allotment Program by: Corey Sweeney.  Seconded by: David Gunderson.  Motion Carried

                    

  1. November 2, Planning Meeting Report

 

Mike and Kay Proctor were approved to construct a 12’ X 12’ storage shed attached to the North side of their house.  Nothing can be added to the existing carport on the South side of the property due to floodway restrictions.

William Mahon was approved to place a 10’ X 20’ storage shed on his property at Frank Gilliam Drive.

 

  1. Resolution 999-20, A Resolution Adopting Corrective Action Plan for Fiscal Year 2019-2020 Audit Findings

 

The Audit was perfect this year it was within $1.  The only issue they had was separation of duties when it comes to the cash register.  This is due to the small number of employees in the office and everyone has to handle cash.  This is a minor issue. 

 

Motion to approve Resolution 999-20, A Resolution Adopting Corrective Action Plan for Fiscal Year 2019-2020 Audit Findings by:  David Gunderson.  Seconded by:  Corey Sweeney.  Motion Carried.

 

  1. MINUTES OF COMMISSION MEETINGS – For information only

 

  1. REPORT FROM CITY ATTORNEY

 

     Most of what he has been working on has been reported. 

 

  1. REPORT FROM MAYOR, CITY COUNCILORS – None

 

  1. ADJOURNMENT – Meeting adjourned at 7:30 PM